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If I Would Have vs. If I Had

When talking about something that didn't happen in the past, many English speakers use the conditional perfect (if I would have done) when they should be using the past perfect (if I had done). For example, you find out that your brother saw a movie yesterday. You would have liked to see it too, but …

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Numbers as Adjectives

A subscriber recently wrote in with a question that's a good followup to last week's Tip of the Week, Writing Numbers: "When are hyphens used with numbers? Is it 13 feet or 13-feet; 12 hours or 12-hours?" Rule: Generally, hyphenate between two or more adjectives when they come before a noun and act as a …

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Definite Ideas About Definite and Indefinite Articles

Take a look at this sentence from a restaurant review that was sent in by a reader: The restaurant operates with an efficiency and authority that defy the chaos in the pleasant but cramped room. Is it correct to use the indefinite article an in front of an abstract noun (efficiency)? If so, should we …

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Writing Dates and Times

Please note: This original post has been updated and replaced by a new version of Writing Dates and Times. Rule: The following examples apply when using dates: The meeting is scheduled for June 30. The meeting is scheduled for the 30th of June. We have had tricks played on us on April 1. The 1st …

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The Power of Punctuation

If you question the necessity of punctuation, here is a story that should illustrate its power. A professor wrote on the chalkboard: A woman without her man is nothing. He asked students to correct any punctuation errors. While most of the male students saw nothing wrong with the sentence, most of the females rewrote the …

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Regardless vs. Irregardless, Sneaked vs. Snuck, Assure vs. Ensure vs. Insure

Regardless vs. Irregardless Some words in the English language are so overused that we don’t notice that they are incorrect or don’t even exist. A perfect example is irregardless. Many scholars maintain there is no such word as irregardless because regardless already means "without regard." The -ir prefix is redundant. Sneaked vs. Snuck Both sneaked …

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Editing Tip

Let’s visit the terms editing, proofreading, and formatting. Focus on editing first, checking the content for cohesiveness, clarity, paragraph structure, and overall structure. When you’re satisfied with the content, focus on proofreading, looking for consistency in formatting, margins, text styles, grammar, punctuation, and spelling. Finally, focus on formatting, ensuring consistency in the document’s appearance. Within …

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Ring vs. Rang vs. Rung

In verb conjugation, a regular verb follows a simple, predictable pattern, such as print (present tense), printed (simple past), and printed (past particle): I print, you printed, and they have printed. An irregular verb is one that forms its simple past tense and past participle with a non-standard pattern. Ring is one such verb. Ring conjugates as …

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Capitalization of Governmental Words

When you write about or to a governmental agency, do you wonder when to capitalize? Here are some simple rules to help you. Rule: When you use the complete names of departments, capitalize. You may also capitalize a shortened form of a department. Do not capitalize when these words are used as adjectives or generically. …

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Abbreviations vs. Acronyms vs. Initialisms

Dictionaries don’t all agree on the definitions of these words and neither do style manuals. So we will attempt to shed more light on the distinctions. Abbreviations According to Dictionary.com, an abbreviation is a shortened or contracted form of a word or phrase, used to represent the whole, as Dr. for Doctor, U.S. for United …

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